21 Strategies for Using AI to Expedite and Improve Proposal Writing

Introduction

While no artificial intelligence (AI) tool can ingest your request for proposal (RFP) requirements and pop out a winning proposal, AI can be your partner in expediting proposal writing speed and quality. While AI is a powerful tool, it’s not infallible. Facilitate its writing capabilities by providing timely and accurate information validated by trusted subject matter experts (SMEs). Also, maintain a critical eye on the content your AI tool develops and verify it aligns precisely with your proposal’s goals and requirements.

Improve the Speed and Quality of Proposal Writing Using Generative AI Prompts

Table 1 presents 21 strategies for using Generative AI prompts to improve the efficiency and quality of proposal writing. Here are additional tips for formulating AI prompts to enhance the results you receive using the strategies listed in Table 1.

• Clearly state what you want and avoid vague or ambiguous language.
• Provide trusted context to improve the AI tool’s understanding
• Break down complex tasks into smaller manageable parts.
• Formulate your prompt as a question to help the AI tool understand your intent.
• Include examples or scenarios to illustrate what you’re looking for.
• Clearly define constraints, such as word limits, timeframes, or specific criteria.
• Experiment with different prompts to see which yields the best results.
• Continuously review and refine your prompts as you gain experience.

Table 1: 21 Strategies to Use AI to Support Proposal Writing

Summary

Consider the list of ideas in Table 1 to identify how you can use AI to expedite and improve the quality of your proposal writing. Bid and proposal (B&P) funds are limited in any organization, and AI presents a powerful labor-saving tool to support proposal writing.

By Brenda Crist, Vice President at Lohfeld Consulting Group, MPA, CPP APMP Fellow

Lohfeld Consulting Group has proven results specializing in helping companies create winning captures and proposals. As the premier capture and proposal services consulting firm focused exclusively on government markets, we provide expert assistance to government contractors in Capture Planning and Strategy, Proposal Management and Writing, Capture and Proposal Process and Infrastructure, and Training. In the last 3 years, we’ve supported over 550 proposals winning more than $170B for our clients—including the Top 10 government contractors. Lohfeld Consulting Group is your “go-to” capture and proposal source! Start winning by contacting us at www.lohfeldconsulting.com and join us on LinkedIn, Facebook, and Twitter.