Category Results for Pre-RFP Preparation

Advanced scheduling

Verifying the proposal is on schedule is one of the most important duties of the proposal manager

All proposals have one thing in common. Unless they meet their submission deadlines, the customer does not evaluate them, and the company loses the bid. Therefore, verifying the proposal is on schedule is one of the most important duties of the proposal manager. However, most proposal managers don’t manage just one proposal. Most proposal managers handle several proposals simultaneously, and proposal directors manage the entire portfolio of proposals. The customer compounds the complexity of managing multiple bids by not always communicating the request for proposal (RFP) or post-RFP amendments’ release dates in advance. Trying to manage multiple schedules with conflicting requirements is stressful. Therefore, we sought out the advice of experts to complement the scheduling best practices found in the Association of Proposal Management Professionals (APMP) Body of Knowledge (BOK). These additional sources include the Schedule Assessment Guide from the Government Accountability Office (GAO). This report is available from the … Continue reading Advanced scheduling

Continue reading...

Top 10 free government websites and databases for supporting your bid

The Federal Government publishes an inordinate amount of free information for jumpstarting your bids.

The Federal Government publishes an inordinate amount of free information for jumpstarting your bids. We summarize our top 10 favorites below. Many of these free databases are hosted by the General Services Administration (GSA), so visit GAO.gov for a comprehensive list of the agency’s assets. While we rely on these free databases, we combine them with paid database subscriptions (we subscribe to Deltek GovWin) to get the best of both worlds. Free tracking databases to support capture and proposal System Award for Management (SAM) (SAM.gov): This website provides a one-stop shop for identifying and tracking bid and contract information. Sam.gov enables users to register their business with the Federal Government, track contracting opportunities, capture contractor performance information, view contract data, and search assistance listings. Dynamic Small Business Search (DSBS) (sba.gov/pro-net/search/dsp_dsbs.cfm): Helps you to find small business contractors for potential teaming on upcoming bids. Individual Agency Acquisition sites: Some agencies maintain … Continue reading Top 10 free government websites and databases for supporting your bid

Continue reading...

Get ready—the government flood gates are opening with 2023 bids

Are you ready for these multi-billion-dollar RFPs?

Thankfully, many government agencies held off on releasing their requests for proposals (RFPs) during the December 2022 holiday season. However, government agencies are now opening the floodgates and releasing numerous multi-billion- and multi-million-dollar RFPs in the January – March 2023 timeframe, including the 15 listed below, which represent a sampling of more than 350 bids we are tracking in the first quarter (timeframes may shift based on the agencies’ schedules). Top RFPs coming in the January – March 2023 timeframe Army Enterprise SIPR Modernization from the U.S. Department of Defense (DOD), Defense Information Systems Agency (DISA). It is valued at $1B. Contractor Operated and Maintained Base Supply Services for the T6ABD Texan II Aircraft (COMBS) from the U.S. Air Force Materiel Command, Air Force Life Cycle Management Center, Mobility and Training Aircraft Directorate. It is valued at $2.2B. Defense Advanced Research Projects Agency (DARPA) Technical and Analytical Support Services (TASS) … Continue reading Get ready—the government flood gates are opening with 2023 bids

Continue reading...

Lessons learned in Strength-Based Winning® from GAO’s Protest Docket

Part 2 – Lessons you can use to improve your proposals

The Government Accountability Office (GAO) Protest Docket is one of the best sources of information to learn how the government grades best value competitions. The Docket explains the proposal requirements, how the government graded the proposal, and their justification for the score. Here’s a summary of five cases from GAO’s December 2022 Protest Docket with lessons you can use to improve your proposals. Our summary deletes references to the solicitation name, protester, and winners(s) to focus on key messages from GAO’s findings. Agency: Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) The score: The government rated the technical, management, staffing, and experience sections using a confidence rating (high, medium, and low). The government gave the protester’s proposal a rating of medium confidence for its technical and management sections and high confidence for its staffing and corporate experience sections. The winner earned high confidence scores across all four sections. … Continue reading Lessons learned in Strength-Based Winning® from GAO’s Protest Docket

Continue reading...