Articles tagged with : proposal schedule

Proposal Doctor: Stop the madness

How to steer management towards realistic metrics and schedules

Dear Proposal Doctor, The company I work for is bidding on a large government contract, and the proposal is a huge undertaking. My team consists of more than 50 people, and my MS Project schedule has hundreds of lines. It’s a challenge, which is to be expected. I was excited and optimistic when we started, but now I have a boatload of senior executives breathing down my neck. All the time! I spend at least half of every day explaining and justifying what we are doing to some vice president or other and the other half of the day managing the proposal. How can I get these people off my back? Pounded by Management Dear Pounded, Your frustration is understandable, and so is the behavior of your managers. The company is spending a lot on this proposal—in real cost as well as opportunity cost—if your team has 50 people on...

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Audio Tip: Tips for Building Effective Proposal Schedules

Ways to deal effectively with good old Mr. Murphy!

Alternative content This month, proposal development expert Beth Wingate, APMP Fellow, offers tips to help you build effective proposal schedules—whether you’re scheduling a month-long effort or a 5-day quick-turnaround task-order (TO) response. Develop proposal schedule templates that you keep in your “proposal toolbox” so you can quickly pull out, tweak, vet, and publish your proposal schedule upon RFP receipt (create draft schedules using those templates during the pre-RFP preparation phase and then finalize them upon RFP release). Maintain templates for 5-, 10-, 15-, and 30-day responses. Come up with a set of schedule templates that fit your typical response types and timeframes. Schedule proposals (including TO proposals) like any other project. Here are tips for developing your schedules: Develop your schedule both “backwards” and “forwards.” Develop your proposal schedule backwards from the submission date, and… Develop your schedule forwards, including time to prepare your outline, templates, kickoff meeting materials, and...

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Faking Deadlines Foils Confidence in Proposal Team

Ask the Proposal Doctor

Dear Proposal Doctor, How can I get my clients to communicate the schedule accurately? We provide print and graphic services, so we are just one part of the proposal machine. Often the clients don’t communicate when there are extensions and leave us waiting for information. Or they give fake deadlines -- I believe their intent is to get the product back faster or instill a greater sense of urgency. What actually happens is chaos, which prevents accurate scheduling. My staff cannot prioritize without accurate deadlines for multiple projects. Even worse, there is a loss of trust. If the vendor isn't given timely or accurate information, it communicates that the person with the information doesn't trust enough or respect their resource enough to share it. That makes it harder to work together in an open environment after that. Frustrated and Indignant Dear Frustrated, Wow. You raise some important issues. Let’s take...

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