Does your company have an efficient process for dispatching all pre-request for proposal (RFP) and post-RFP submission notices from the customer to the correct capture, proposal, or program management office (PMO) staff members? Do you proactively alert your PMO and production staff about upcoming bids? Do you alert your capture and proposal teams as to when contracts are ending so they have adequate time to position for a recompete? If you answered no to any of these questions, consider implemented an internal communications plan—an alerting process. Table 1 suggests check points you can add to your process. Table 1: Define roles/responsibilities to improve internal bid awareness Role Responsibility Capture Sets up search agents for pre-RFP, post-RFP, post-submission, award alerts, and new opportunities Upon receiving an alert, indicating an active request for information (RFI)/sources sought notice, or RFP notifies proposals, human resources (HR), pricing, and production teams Sets up a kick-off...
