TArticles tagged with: proposal reviews

Checklist for moving your proposal score from Green to Blue

Follow these steps to improve your score

Checklist for moving your proposal score from Green to Blue Step 1: Understand the scoring criteria Understand how the government is prioritizing the scores and what criteria carries more weight. Understand the meaning of the language that the government is using to score your proposal in terms of your understanding and approach and potential strengths, weaknesses, significant weaknesses, and deficiencies. Understand the granularity of the scoring scale and how might it impact your score. Step 2: Maximize your Strengths across all evaluated criteria Create a Strength budget to verify whether you have one more Strengths across every evaluated criteria and that these Strengths exceed the government’s requirements. Verify the customer values the Strengths you are bidding. Verify the Strengths support your value proposition and are not neutralized by another bidder. Step 3: Increase your Confidence Rating (if scored) Describe how your solution produces successful mission outcomes, while minimizing risk. Identify … Continue reading Checklist for moving your proposal score from Green to Blue

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Use a wall of truth to standardize your writing and save time

Reduce compliance, requirements, and legal issues

Do you want to improve the quality and consistency of a proposal? If so, consider adopting a “Wall of Truth” document. A Wall of Truth spells out a standard set of rules for brand and word usage, grammar, spelling, and document formatting. If everyone is trained in the use of the Wall of Truth rules, you can reduce compliance, requirements, and legal issues; decrease production costs, and improve consistency. Proposal managers must update the Wall of Truth to reflect each new RFP’s instructions and terminology. If proposals managers place it in the draft proposal and limit it to 1-2 pages in length, they can facilitate its usage by writers and editors. Get your Wall of Truth started using the following sample. By Brenda Crist, Vice President at Lohfeld Consulting Group, MPA, CPP APMP Fellow Lohfeld Consulting Group has proven results specializing in helping companies create winning captures and proposals. As the … Continue reading Use a wall of truth to standardize your writing and save time

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Winning “must win” deals

Understand the customer’s needs, not just their requirements

“Oh, by the way, this is a must win deal for us,” my boss said as we concluded our conversation. The RFP had dropped, and I was to lead the final proposal effort. The company was getting ready to graduate from the small business world. Like many, we were looking to win as many small business IDIQ vehicles as we could to cushion our transition. The opportunity fit within our core competencies—but with an agency and government sector new to us. While there had been some pre-RFP activity and team building, it was focused on smaller companies familiar with the sector, but not with the agency. My work was cut out for me! Carefully considering the situation, I determined we needed to do three things to win: Fully understand the customer’s needs, not just their requirements. Propose a strong solution to meet both the requirements and the needs. Build in … Continue reading Winning “must win” deals

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Are personalities ruling your color team reviews?

There are anywhere from four to 16 different personality types depending on your Google search results. In the context of proposal color team reviews, proposal managers and review team leads have probably encountered quite a medley of non-constructive participants who seem to do everything in their power to impede progress. Adding to this problem is the increase in virtual review meetings. When reviewers are not physically present, they often exhibit different (ruder) personality types than they would in person. Here are six personality types that I’ve witnessed and six tips for how to deal with them. 1. The Dominator This reviewer takes over the meeting; straying off the planned agenda and timeline; voicing their opinions and recommendations first, foremost, loudest; and often interrupting others. They may even stray off topic, going off on tangents that serve no purpose. If the Dominator is the proposal manager’s direct or indirect boss, it … Continue reading Are personalities ruling your color team reviews?

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