TArticles tagged with: proposal production plan

Proposal production across the business development life cycle – what is production? (Part 1 of 6)

This week Briana Coleman, PPM.APMP begins a six-part series on proposal production. Think about how you got to work today. You probably drove a car, took a train, or caught a bus. That’s the simple version of the story. In reality, the car, the train, and the bus companies spent hundreds of hours using thousands of people to assemble your final transportation vessel. This is what we call production. Each end product started with a small team of technical minds who conceptualized, designed, and engineered it. Then they turned the plan over to the thousands who work on the production process – a production process using the assembly line pioneered in 1908. A production process that is still used today as a matter of best practice to ensure consistent, perfect products every time. A process that requires thousands of workers to produce a car, a train, a thing…anything. From the … Continue reading Proposal production across the business development life cycle – what is production? (Part 1 of 6)

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8 Required elements of a solid proposal production plan

Successful proposal production encompasses myriad elements. Develop a standard proposal production plan, including multiple checklists, and tailor your plan for each proposal according to the RFP requirements. Do this as soon after RFP release as feasible and then update with final details as you get closer to beginning production activities. Your proposal production plan should include, at minimum: Document production instructions Version control instructions Systems testing instructions Supplies planned and ordered for use for the proposal Software packages and versions planned for use for the proposal (may be specified by the RFP) Resources and supplies – in-house and outside vendors for printing and office/production supplies ordered for use for the proposal, e.g., binders, tab sets, paper, toner cartridges, and other printer supplies White Glove Review quality control instructions Delivery instructions By Beth Wingate  

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10 Ways to mitigate proposal production and delivery review risks

At the 2011 APMP International Conference, Lohfeld Consulting Group’s Managing Director Brenda Crist presented an informative session on mitigating proposal risks. Here are Brenda’s identified Proposal Production and Delivery Review Risks and recommended Mitigation Strategies: Insufficient production time. Allocate 10% of the life cycle for production. Check with your production staff prior to creating your schedule to verify they have the bandwidth to complete your job on schedule. Unreliable equipment. Test all equipment prior to production to verify it functions as intended. Have a backup plan for production if your system malfunctions. Problems with tabs. Learn how to produce tabs. Learn how to correct tabs if a new tab is needed. Problems with graphics. Develop graphics early in the proposal life cycle and verify the graphics are clear, uncluttered, and illustrate a benefit to the client. Use graphics tools that can be edited by more than one person in case … Continue reading 10 Ways to mitigate proposal production and delivery review risks

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8 Ways to mitigate proposal post-production and lessons-learned risks

At the 2011 APMP International Conference, Lohfeld Consulting Group’s Managing Director Brenda Crist presented an informative session on mitigating proposal risks. Here are Brenda’s identified Proposal Post-production and Lessons-learned Risks and recommended Mitigation Strategies: Copies of the proposal not securely filed in a final production area, and proposal manager inadvertently uses wrong version to respond to post-production questions or clarifications. Copy the final files into a secure folder or area on the server and lock access to the proposal to a limited few. Instructions for responding to questions or clarifications not followed. Compliance check your responses to customer questions or clarifications. During negotiations, customer asks for benefits or concessions your company is unable to provide. Require company executives to determine if they will comply with the customer’s requests and how the requests affect the technical and business solutions. Lessons-learned session not held after proposal submission and after receiving customer debrief. … Continue reading 8 Ways to mitigate proposal post-production and lessons-learned risks

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