TArticles tagged with: GAO

A sufficiently detailed approach – common GAO complaints

Our Detailed Approach Checklist to address these issues

Did you know that a common complaint found in the Accountability Office (GAO) Protest Docket is that offerors do not sufficiently describe their approach? When an approach is not adequately detailed, evaluators give it a lesser grade or assign it a weakness. In close competitions, an inferior grade can distinguish between a contract award and an unsuccessful protest. Therefore, we built the Detailed Approach Checklist below to address these issues and organized them around the classic seven questions (who, what, when, where, why, and how). Detailed Approach Checklist ‘Who’ Questions Who is assigned to perform the work, and what are their roles and responsibilities? To whom do they report? Who are their backups in case of absence? Who provides reach-back support if needed? ‘What’ Questions What standards or best practices are you using to implement the approach? What type of knowledge, qualifications, education, or certifications do you possess to implement … Continue reading A sufficiently detailed approach – common GAO complaints

Continue reading...

Advanced scheduling

Verifying the proposal is on schedule is one of the most important duties of the proposal manager

All proposals have one thing in common. Unless they meet their submission deadlines, the customer does not evaluate them, and the company loses the bid. Therefore, verifying the proposal is on schedule is one of the most important duties of the proposal manager. However, most proposal managers don’t manage just one proposal. Most proposal managers handle several proposals simultaneously, and proposal directors manage the entire portfolio of proposals. The customer compounds the complexity of managing multiple bids by not always communicating the request for proposal (RFP) or post-RFP amendments’ release dates in advance. Trying to manage multiple schedules with conflicting requirements is stressful. Therefore, we sought out the advice of experts to complement the scheduling best practices found in the Association of Proposal Management Professionals (APMP) Body of Knowledge (BOK). These additional sources include the Schedule Assessment Guide from the Government Accountability Office (GAO). This report is available from the … Continue reading Advanced scheduling

Continue reading...

Top 10 free government websites and databases for supporting your bid

The Federal Government publishes an inordinate amount of free information for jumpstarting your bids.

The Federal Government publishes an inordinate amount of free information for jumpstarting your bids. We summarize our top 10 favorites below. Many of these free databases are hosted by the General Services Administration (GSA), so visit GAO.gov for a comprehensive list of the agency’s assets. While we rely on these free databases, we combine them with paid database subscriptions (we subscribe to Deltek GovWin) to get the best of both worlds. Free tracking databases to support capture and proposal System Award for Management (SAM) (SAM.gov): This website provides a one-stop shop for identifying and tracking bid and contract information. Sam.gov enables users to register their business with the Federal Government, track contracting opportunities, capture contractor performance information, view contract data, and search assistance listings. Dynamic Small Business Search (DSBS) (sba.gov/pro-net/search/dsp_dsbs.cfm): Helps you to find small business contractors for potential teaming on upcoming bids. Individual Agency Acquisition sites: Some agencies maintain … Continue reading Top 10 free government websites and databases for supporting your bid

Continue reading...

Lessons Learned in Strength-Based Winning® from GAO’s Protest Docket

The best sources to learn about how the government grades best value competitions

One of the best sources to learn about how the government grades best value competitions is the General Accountability Office (GAO) Protest Docket. The Docket explains the proposal requirements, how the government graded the proposal, and provides their justification for the score. The five cases presented below from GAO’s November Protest Docket provide lessons we can use to improve proposals. We deleted references to the solicitation name, protester, and winners(s) to focus on key messages from GAO’s findings. Agency: Defense Mission Agency (MDA) The Score: The protester’s proposal had 4 strengths, 2 weaknesses, 5 significant weaknesses, and 3 deficiencies. According to the government, the proposal did not demonstrate technical knowledge in multiple areas that are important to the MDA mission. The Issue: With 3 deficiencies the government stated that the proposal was “unawardable” due to the unacceptable rating under a key mission capability factor. The Source Selection Authority (SSA) found … Continue reading Lessons Learned in Strength-Based Winning® from GAO’s Protest Docket

Continue reading...